About the Role
Impact Theory is seeking an Ad Operations Coordinator to execute advertising campaigns across podcasts, YouTube, and digital platforms including Impact Theory, Women of Impact, and Mayim Bialik’s Breakdown. In this role, you’ll manage campaign setup, creative delivery, QA, reporting, and billing verification day-to-day, owning the workflow for most campaigns while partnering with senior team members on escalations and process design. This is an excellent opportunity for someone with a few years of operations or project coordination experience who’s ready to step into greater ownership and impact.
Key Responsibilities
- Run trafficking and execution for podcast and YouTube ad campaigns end-to-end, managing campaign setup, launches, and troubleshooting across platforms including Megaphone and Flightpath
- Coordinate creative asset intake, talking points, approvals, and delivery timelines with internal teams and external partners
- Perform QA on ad placement, timing, tracking, and platform requirements; ensure compliance with FTC and platform guidelines
- Maintain tracking systems (Monday boards and internal docs) to keep delivery and campaign status current
- Produce weekly and end-of-campaign reports covering delivery metrics, risks, and notes
- Own monthly billing reconciliation and delivery verification for assigned campaigns
- Serve as day-to-day point of contact for Partnerships, Production, and Finance on ad operations questions
- Communicate proactively when timelines, assets, or approvals are at risk and help improve trafficking workflows and SOPs
Requirements
- 2–4 years of experience in operations, project coordination, project management, or workflow coordination
- Strong organizational and project management skills with proven timeline ownership, prioritization, and stakeholder communication
- High attention to detail and demonstrated ability to operate in low-error environments with QA processes
- Solid reporting and spreadsheet skills (Excel or Google Sheets) with ability to validate delivery and investigate discrepancies
- Ability to learn new systems quickly and troubleshoot process or delivery issues
- Must be able to work onsite Monday through Friday at West Hollywood location
- Interest or experience in digital media, podcasts, or YouTube advertising is a plus but not required
Why Join Impact Theory
Impact Theory explores the ideas, strategies, and mindsets shaping the future of business, finance, and culture through conversations with world-class thinkers. You’ll work with talented teams across multiple high-impact shows while managing meaningful advertising partnerships that support quality content creation.