Podcast Operations & Growth Coordinator
Just Ingredients’ podcast, Just Ingredients with Karalynne Call, has grown to 270K+ listeners and 78K followers — and we’re ready to take it further. We’re looking for a Podcast Operations & Growth Coordinator who can keep the show running like clockwork while also bringing fresh energy and initiative to how we grow and market it. This is a dual role: half operational excellence, half growth-minded marketing.
Operations & Coordination Responsibilities
- Manage the full guest pipeline — sourcing, outreach, vetting, and booking
- Schedule all recording sessions and handle guest logistics from first contact to publish date
- Create guest prep documents, episode briefs, and coordination emails
- Track episode timelines and maintain an accurate, current show calendar
- Coordinate with editing and marketing teams to move episodes smoothly through post-production
- Write episode titles and show notes for each episode
- Upload and publish episodes to Apple Podcasts, Spotify, YouTube, and additional platforms
- Manage guest travel and reimbursements when applicable
- Maintain SOPs and organized systems for all podcast operations
Growth & Marketing Responsibilities
- Develop and execute a podcast growth strategy across platforms
- Monitor audience engagement and growth metrics
- Create promotional content and marketing materials
You’ll own the guest pipeline, scheduling, and production coordination, while also developing strategies to expand our audience across platforms. If you love podcasts, are highly organized, and have a genuine marketing instinct — this role was built for you.