About the Role
We are a busy, deadline-driven post-production company in Alexandria, Virginia, specializing in visual media finishing for national broadcast on PBS and Roku. We are seeking an experienced, highly organized Post-Production Manager to serve as the operational hub between our clients, editors, and technical staff.
This role is the operational heartbeat of our studio: keeping every project on track by managing client communication, coordinating editor schedules, working with external vendors, and ensuring smooth delivery from intake to final output. Success comes down to exceptional organization and clear, confident communication.
Key Responsibilities
- Client Communication: Manage incoming client calls and messages, serve as communication bridge between editors and clients, and notify clients and delivery recipients (PBS, APT, NETA, Roku) of any delays.
- Project Setup & Scheduling: Prepare project estimates and workflows, convert approved estimates into active projects, assign lead editors, balance workloads, and monitor task progress using project management systems.
- Vendor & Delivery Coordination: Coordinate closed captioning with primary vendors (NCI, Verbit, Cotter Media Group) and ensure deliverables meet destination requirements and deadlines.
- Billing Handoff: Verify completed projects are fully documented and route them to accounting for billing.
Requirements
- Minimum of 2 years of experience in video production management (project coordination, producing, or post-production scheduling)
- Strong written and verbal communication skills with a clear, professional manner with clients and colleagues
- MS Office certification (Word and/or Excel) or demonstrated proficiency
- Comfort working with AI tools to assist with project management
Reports to the CEO. In-person, full-time position in Alexandria, Virginia.